It’s never wise to book a conference room on the basis of appearance alone. It’s best to ask a few simple questions to avoid any potential problems later.
Check the Broadband Speed
Check the dedicated broadband speed offered by your chosen venue and find out if it is shared with other conference attendees or events taking place at around the same time. Business users need to be able to hold video conferencing calls, share files and deliver presentations live – and all of these requirements need to be met simultaneously. Use the minimum recommended broadband speeds for business use as a rough guide to ensure that the chosen venue can meet your needs.
Ask About Screen and Projector Size
Check the size of the screens and the lumen count of the projectors supplied. For thirty people or so, a very bright, large display is required and something under 3,000 lumens will not provide an adequate image in a light environment.
Confirm What AV Is Included There is more on Conference Venues Chester at https://rowtonhallhotel.co.uk/conference-venues-chester.
What extra equipment will I have to pay for (e.g. microphone, clicker, sound system)? Make sure this is detailed out for you in writing.
Check for On-Site Technical Support
Do they have any on-site support? It’s common for Conference venues to hold back-to-back events, so you want to ensure that the people who are going to be able to help you in the event of anything going wrong are on site.
Look at Rowton Hall Hotel
Getting these questions answered before you arrive for your conference will save you a lot of stress on the day.
Summary
This checklist sets out the technical questions to ask before booking a conference venue. It covers checking dedicated broadband speed, screen and projector size and brightness, which AV equipment is included or charged extra, and whether on-site technical support is available, with Rowton Hall Hotel given as an example venue that meets these needs.
Questions this article raises
- What broadband speed does a conference of thirty people realistically need?
- How bright should a projector be for a well-lit meeting room?
- Which AV extras are most often charged on top of the room hire?
